How Collaboration and Commercialisation works can support a Responsible Business

Today, I met up with Rowan Gilmore - CEO of the Australian Institute of Commercialisation (AIC)

We discussed what responsible and effective leadership means to Rowan and the AIC and he had a few very good points as below.

Before we ventured into what makes a leader responsible and effective, I discussed with Rowan when he had seen responsible leadership at its worst.

Rowan cited the international banking organisations who were seen as responsible in the main for the recent GFC.

The breakdown of many financial institutions was created - often because the right questions were not asked and followed through.

Banks should have long term values over and above the needs to maximise profits and prior to the GFC many people became greedy, self-centred even - not believing or behaving within the core values of their institutions.

Rowan believes leadership should be in line with stated organisational values which then are publicly expressed through desired behaviour of the business / organisation.

Values typically contain expressions relating to ethics (although increasingly these are assumed rather than stated). Often these include ethical values like openness, honesty, caring.

Responsible leadership is aligned with these types of ethical values.

Though many people’s actions - like the bankers referred to above - prove they don't follow ethical values and behaviours.

Rowan went on to discuss how he sees leadership work... This works equally for responsible and effective leadership.

Leadership in business has 3 core areas in the process as Rowan sees it...

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1) Leaders set the vision of where the business wants to head

This is usually presented through scenarios, goals and pictures through carefully chosen words that explain where they see themselves in the future.

This first step in setting the vision will be referred back to and read by staff as what is meaningful to them and creates value.

In the area of commercialisation - vision of the future starts from where the IP all began

Responsible leaders will ensure ethical values are congruent with the vision from the start

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2) Leaders align stakeholders with the vision

All the processes are enunciated, noses are pointed in the right direction so everyone can work in a unified manner.

Responsible leaders will ensure they align with stakeholders who share their ethical values.

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3) Leaders obtain commitment of staff and stakeholders

A promise is a few words until it is delivered.

Leaders ensure tactics are covered and understood

Metrics cover what everyone is doing and when they are all working together...

The visions of the leaders from 1) and 2) above cascade throughout the business or organisation as everyone follows the tactics and strategy that have become their vision.

 

Responsible Leaders take #3 very seriously with their business to ensure it is communicated across all staff and stakeholders so that the ethical values that they have incorporated in their vision are followed.

Responsible leadership ensures everything is measured accordingly and teams are recognised for their achievements.

With these three processes in place, success in business and competitive advantage as a responsible business is defined as everyone puts their best foot forward in replication of their leaders.

Rowan recognises that in theory, this style of responsible leadership is much easier than in practice. 

Often - as with the bankers noted above there are breakdowns because the right questions were not asked and followed through.

He relates this to how leadership within his business in the AIC works...

The Australian Institute for Commercialisation recognises they do not have all the answers for their clients who are looking for how to commercialise their IP in the process of innovation of ideas.

Internally they set up their ideas forum where all staff can share ideas and threads of discussion to enable everyone to put forward ideas.

Every month Rowan works with the management team to evaluate, move forward and discuss how they can commercialise these ideas.

Rowan understands that communication with all leaders and future leaders within an organisation requires support through this communication and decision making.

Collaboration is also very important to help them evaluate IP and proceed with commercialisation.

Working collaboratively with patent attorneys and other specialist firms enables the AIC to work together on many more projects than they would have been able to do alone.

In the field of responsible leadership, collaboration is also key to the future as those who share similar values work together on solutions to major projects facing our society from many different locations.

Many solutions to global concerns can only be treated internationally - through collaboration.

There will also be many more ways to commercialise these solutions moving forward as new generations start to take over more and more leadership positions across business, education, enterprise, government and community focused organisations.

This process will develop opportunity for many people into the future as jobs that currently exist are replaced.

The Curse of Knowledge - by Grant Kearney


WE ALL SUFFER from the curse of knowledge, although most of us don't know it.

Like many afflictions,the curse of knowledge can manifest itself in a variety of forms and is one of the most insidious and challenging of all barriers to our capacity to collaborate and innovate.

When we know something, it is difficult for us to imagine not knowing it or to understand why others also don't know it. As a result, we often find it hard to communicate and collaborate effectively with others. Equally, it is often difficult for us accept that there are things that we think we know that in fact we don't know.

The unstoppable emergence of the knowledge economy is driven by the speed with which the three core ingredients of economic growth can now move around the globe. Today skills, capital and knowledge can be shuffled from one country or market to another with lightninglike speed. We only have to witness the fallout of the global financial crisis, the emergence of the BRIC economies and convergence of areas such as ICT and transport or health and food to begin to realise the implications for us all.

It was only a few years ago that we were being urged to "innovate or die", but the global marketplace has changed so much so quickly that to survive in today's environment we must have the ability to collaborate successfully across organisations, sectors and borders. Any individual, company or economy that believes it can do it all by themselves is doomed for natural extinction. There is a need for speed and a sense of urgency for Australia to build an open, productive, sustainable and competitive economy through developing our capacity to innovate collaboratively. In the words of Jeffrey Immelt, chairman and CEO of GE, "We are all just a moment away from commodity hell."

I believe the emergence of this new environment for innovation (where constant reinvention and collaboration is a simple imperative) demands a new definition of innovation itself. Almost every government, industry association and academic report we read tends to use a variation of what I regard as an 'industrial or manufacturing age' definition. It is usually described as "doing something new or different to add economic or social value".

I commend to you a new definition of innovation for these new times of the knowledge economy: "Innovation is the novel application of shared knowledge to add economic or social value". The point is that while innovation is actionbased delivering practical economic or social value, it is fundamentally collaborative. It generally requires shared knowledge and/or capabilities, most likely to be multidisciplinary and often sourced externally. Individually, we are capable of being creative and inventive but it is through collaboration that we innovate.

In striving to build an open, productive and competitive economy in the context of the emergence of the global knowledge economy and our response to it as a nation, we must be alert to the curse of knowledge and the dangers it presents. It would seem to me that there are broadly two extremes of those of us afflicted with the curse: those who are 'blissfully ignorant' and those who 'know it all', and then of course there are those in between.

While ignorance may be bliss to most of us from time to time, there is no doubt it is also a major barrier to our capacity to collaborate and innovate. Locking ourselves away in silos and ignoring the rest of the world around us is one sure fire way to catch the curse of knowledge; we have all come across companies and other organisations that are so insulated from the rest of the world that they are almost dysfunctional within the context of the modern knowledge economy.

These 'blissfully ignorant' organisations and their staff are simply incapable of capturing external opportunities through collaboration. They are unable to look outside their current sphere, to see opportunities that may exist across sectors and boundaries. A small university spin-out that IXC has worked with was focussed on providing its enzyme technology to the mining sector. IXC discovered a multinational food company seeking an enzyme solution for a product and introduced the two organisations. This relationship brought the spin-out a new source of revenue and provided the food company with a solution that did not jeopardise its IP.

No particular type of organisation or individual is immune to the blissfully ignorant strain of the curse of knowledge. It can be found strangling the growth potential of major multi-nationals along with well-known Australian companies and can be particularly contagious within public sector organisations. Third sector groups and charities are not immune and, of course, there is more than one entrepreneurial type who has 'blissfully' re-invented the wheel.
Aware of these risks, the managing director of a leading Australian manufacturer commissioned IXC to carry out a three-month review and analysis of external policies, market trends and emerging technologies that could affect its future. With this type of leadership, it is no wonder the company is highly profitable and much loved by the markets.

At the other end of the scale is the 'know-it-all'. We think we know so much about the subject at hand that it is almost impossible for us to understand that others don't share this knowledge. We assume that because something is so obvious to us it is inconceivable that others don't share the same knowledge. It is a no-brainer to me and "you just don't get it!" In many ways this is an especially destructive and particularly wasteful barrier to collaborative innovation.

One of most common areas where the know-it-all form of the curse of knowledge is to be found is among the entrepreneur, start-up and SME communities. Experience the tragedy often described as 'founders syndrome' where a completely viable new enterprise with much commercial or social promise is torn apart, often with great personal and financial consequences for the collaborators involved, because the inventor, creator or founder simply cannot accept that others can't see things the way they do. It can sometimes be a case of my way or the highway.

Another all too common waste is all the great ideas that never make it to social or commercial application because the 'ideators' think that the idea in itself is so important and obvious that others will get it eventually. Here the curse of knowledge can be a major barrier to collaboration between research, academia and industry.

Then there are know-it-all organisations and individuals that are simply conceited about the depth or breadth of their knowledge and capabilities and believe that they already know or have access to all the knowledge they need to innovate. This group has no idea "that they don't know what they don't know" and tend to see collaboration as being something to be done on their terms only.

This attitude can often be found in larger companies with strong research and development budgets and in well-funded public research institutes. Not only do they miss out on valuable collaborative opportunities for new business growth but they run the very real risk of being blindsided by what they don't know. To avoid this predicament, a large international manufacturer approached IXC to find a technical solution to a problem with a new product it couldn't solve itself. IXC introduced them to an Australian university whose research could be applied to the problem. This willingness to look outside the company saved them valuable product and market development time.

To protect ourselves as a nation from the curse of knowledge we must commitment ourselves to three equally important courses of action. We must improve the capacity of our business managers to collaborate. We must educate our workforce from the days of early schooling on the important dimensions of human relations, including respect for the knowledge and ideas of others and the value of sharing knowledge with each other. And we must build a national collaborative platform that integrates the use of both people and technology for connectivity.

There is a need and an opportunity for our policy makers and education leaders to encourage the development of management courses and training programs for business men and women that focus on collaborative innovation. Organisations, such as the Society for Knowledge Economics, the Australian Business Foundation, Innovation & Business Skills Australia and others, are making promising progress in this direction and I have long promoted the need for an Australian Institute for Collaboration.

Traditionally, young people have not been formally taught the importance of human relations as part of preparing for work life. Yes, we were all encouraged by our parents and teachers to share our lollies, to play nicely and to respect others but this has generally been within a societal context and not as a formal part of preparing people for the workplace. When it comes to thinking about work and careers, young people are still more likely to be encouraged to be competitive rather than collaborative.

There is a compelling need to develop school-based pre-university courses in human relations that prepare our workforce for a world where collaboration is based on the application of shared knowledge. There should be no reason why young people can't study the impact of human relations on their potential for a successful career while also studying economics.

It is equally important that as a nation we build the internal and external connectivity that is needed for businesses and the workforce to be competitive. This requires more than simply leveraging or connecting the myriad of research, education, industry support and innovation programs that already exist or the creation of some new web portal or database.

In order to build a national collaborative platform to drive both our productivity and our international competitiveness we need to combine the power of technology and people with new processes and systems for 'on demand' access to knowledge and capabilities. This will require new thinking and cultural change on the part of government, research and business as we seek out how to quickly and safely access, move and share knowledge across traditional legal, organisational and national barriers.

Source:

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Real Time Decision Making: The Effect of Collaboration on Performance


It is no longer a surprise that as a result of globalisation, specialisation and new technologies, 80 percent of jobs now involve people participating in human interactions rather than extracting raw materials or making finished goods. Jobs involving the most complex type of collaborative knowledge interaction make up the fastest growing segment.

The reasons are clear. Leading organisations recognise that by improving collaborative knowledge building they can improve real time decision making and competitive advantage. 

The concept of “time-based competition” is driving efforts to accelerate organisational decision making and improve the quality of decisions. By removing time and space obstacles to decision making organisations develop more dynamic, responsive business behaviour. 

A fundamental requirement for collaborative knowledge building is the workgroup’s need to analyse situations, synthesise information, evaluate alternatives, make decisions in real or almost real time, regardless of geographic location. 

Real time decision making takes place in any combination of time and space – same time/same place, different time/different place, same time/different place, different time/same place. 

Early collaboration tools such as email, instant messaging and web conferencing have made the Internet a fundamental component of business.  Consider how web conferencing has forever changed the stereotypical image of today’s business “road warrior”.  This employee left home Monday morning and boarded a flight to meet with customers all week and returned Friday afternoon to recuperate over the weekend before repeating the process the following Monday.

Web conferencing technology gave sales workers back their quality of life by allowing them to rotate face-to-face customer meetings with online meetings, reducing unproductive travel time and dramatically cutting travel costs.  While webinars can be an effective alternative to face-to-face meetings, most web conferencing consists of a slide presentation with commentary, and rarely involves effective workgroup collaboration. 

Yet collaboration is a cognitive activity.  It requires willing people to think and share ideas about problems and opportunities and determine best courses of action.   Today collaboration is viewed by an increasing number of organisations as a key factor in improving enterprise-wide performance and innovation. 

Collaboration improves the way individuals (internal and external) work together on business basics such as improving decision making, reducing coordination costs, leveraging external relationships and sharing expertise.

 

However, the challenge for collaborative workgroups is having access to tools that enable them to replicate the way effective teams work in face-to-face planning and problem solving meetings. That means having the ability to analyse situations, synthesise information, evaluate alternatives, make decisions, create action plans and capture meeting content and actions in a formatted report. 

Beyond Web Conferencing

Analysts, Gartner, summed up web conferencing meetings this way,

“Without effective meeting discipline, Web conferencing can waste more people's time across a broader geographic range than before. Group Decision Support System (GDSS), tools can cure much of the dysfunction. …We believe most organisations will benefit from combining GDSS and Web-conferencing technologies to enhance meeting performance and to reduce the number of dysfunctional meetings, regardless of the type of meeting.” [i]

If one of the most pressing business needs is to equip knowledge workers with online technology capable of squeezing more time and value out of knowledge work, then it is Gartner’s opinion that the combination of GDSS and web conferencing provides the basis for the rapid transformation of ideas into value.

Consider the example of a global leader in wine and spirits that wanted to improve and integrate the viticulture processes of several of its acquired vineyards located in different countries.  Up to 200 people would work collaboratively in teams to complete the work in six months or less.  Employees were not permitted to travel.

Employees selected an online web collaboration technology that could support working with complex problems and planning issues.  Teams of up to 20 people worked together in real time for up to eight hours in a typical “workshop” format.  The only difference was that instead of being in a room together, team members connected to the online meeting from their office PC and joined a conference call. 

Using a business process improvement methodology, meetings started by using web conferencing tools to present in PowerPoint slides the agenda, objectives and meeting process to be followed. Other web conferencing tools displayed relevant documents and process maps for review by all. 

Once the agenda, objectives and reference materials were clearly understood by team members it was time to start using the GDSS tools to brainstorm ideas and prioritise the best ideas for evaluation.  Action plans were created for ideas that passed the evaluation stage.  At the end of each meeting a report containing the content of the meeting was downloaded to each person’s desktop for further actions after the meeting.


[i] Source: Gartner Note No. G00138101, 13/03/06

Source:

Grouputer

Source: Anne Hudson, co-Founder, Grouputer Solutions Pty Ltd

www.grouputer.com

+61 (2) 9965-3778

Source:

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Howard Rheingold - The New Way - Collaboration

These are some of the more recent thoughts on collaboration...
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Source:

Total Executive

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Clay Shirky - Institutions vs. Collaboration Part 2 (part 1 follows next)

Check out Part 1 that follows...
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Clay Shirky - Institutions vs. Collaboration

Co-ordination Costs - co-ordinate activities of a group via institution... this is history
Collaboration - is the future - using tagging
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Source:

Total Executive

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Collaboration from Charles Leadbeater at TED

Very interesting view on how collaboration works
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Source:

Total Executive

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Teamwork and Collaboration

Cisco acknowledge their mistakes and their CEO John Chambers explain how they have been innovative in business - through teamwork and collaboration they have abandoned command and control management as explained in this Harvard Business Publishing interview
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Source:

Total Executive

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A Collaboration Framework for Cross-enterprise Business Process Management

This white paper report from Institute for Informations Systems (IWi) at the German Research Center for Artificial Intelligence (DFKI) provides a great insight into:

A Collaboration Framework for Cross-Enterprise Business Process Management.

Download the white paper here

Google Apps, Cloud Computing & Collaboration for Business and Enterprise

Astadia give some good background of how to integrate Google Apps with other systems in order to maximise benefits of the digital communication, technology and collaboration benefits

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